Academic conference app

The app shows your event’s agenda: every session with its track, room and time, including the sessions the program builder created from accepted papers. Because the app, the website and check-in read the same agenda, a session you move in the workspace moves everywhere.

In a multi-track meeting nobody attends everything. Attendees add the sessions they plan to attend to their own schedule and see their day at a glance, alongside speaker profiles for the people presenting.

Staff scan attendees’ QR codes into each session with the app. Scanning keeps working in a basement lecture hall with no signal and merges across phones when they reconnect, so an attendee scanned on two devices is counted once. Walk-ins can be registered at the door.

Those session check-ins are the attendance record that CME and CPD credits are calculated from. After the meeting, the session attendance reports show who attended each session — the evidence a society needs for continuing education, and the numbers it needs to size next year’s rooms.

A scholarly meeting with several rooms running at once asks every attendee to choose, every ninety minutes, between sessions they have not seen. Showing each session’s track and room, and letting attendees keep their own list, turns a printed grid into a plan they can follow between buildings.

Every plan includes your conference inside the WebMobi app. A society that wants an app under its own name on the App Store and Google Play can add one for $999 one-off. Store review times are set by Apple and Google.

The abstract book is published on your conference website and as a PDF; it is not in the app yet. The call for abstracts is also a website page, so authors submit from any browser.