Medical conference management software

• Case reports alongside research abstracts, often in separate tracks by specialty.
• Reviewers drawn from a small field, where many know the authors — which makes blinding and conflict rules matter more.
• Sessions that carry continuing-education credit, and a minimum attendance before credit counts.
• Attendance recorded session by session, in rooms where the signal is often poor.
• Documentation after the meeting that an accredited provider can rely on.

The call for abstracts offers Case study as a submission type next to oral and poster presentations, with tracks by specialty — cardiology, imaging, prevention, whatever your program committee uses. The word limit, co-author rules and required affiliations are set per call.

Peer review defaults to double blind: reviewers receive the abstract without author names or affiliations. Reviewers are never assigned their own work, reviewers from an author’s institution are skipped when that rule is on, and a reviewer who recognizes a conflict can declare it and step aside. The committee sees every score and recommendation side by side, and makes each decision itself.

Choose the credit program — CME, CPD or CE — and give each accredited session its credit value, in quarter-credit steps. Then set the rules: whether attendees must be checked in to the event, whether each session needs its own check-in, and the minimum share of a session someone must attend for it to count — 50, 80 or 100 percent.

Credits earned are calculated from the check-ins, not typed in, so nobody can edit a total by hand. The arithmetic is set out on CME credit and certificate software, and the CME credit calculator lets you try it on your own sessions.

WebMobi measures attendance and totals credit; it does not accredit activities or designate credit. For AMA PRA Category 1 Credit™ in the United States, the AMA authorizes only accredited CME providers — organizations accredited by the ACCME or by a state medical society the ACCME recognizes — to designate and award credit.

For a live activity, the AMA’s rules designate one credit per 60 minutes of educational time, in 0.25-credit increments rounded to the nearest quarter hour, and physicians claim credit for the time they actually took part. Where concurrent sessions run, the time counts once. The documentation given to a physician must show at least their name, the accredited provider, the activity title, the learning format, the date and the number of credits awarded, and providers keep those records for at least six years.

Session-level check-in data is what makes those numbers defensible: who was in which session, from when to when.

Alongside the credit rules you choose a certificate template (Classic or Modern), who signs it and how it is delivered, and preview the certificate an attendee would receive, with their name, the event and the credits earned. The workspace lists who is eligible: attendees checked in to the event and, where credit rules are set, with credits above zero.

Staff scan attendees into each session with a phone. Scanning keeps working without signal and merges across phones when they reconnect, so one attendee scanned on two devices counts once. Walk-ins can be registered at the door. Attendees follow the program and their own schedule in the conference app.