Conference program software

Tracks

Pre-filled from your call for abstracts, so the program uses the same tracks authors submitted to.

Rooms

Up to 50.

Days

Up to 14, inside your event’s dates.

Daily hours

The window sessions may use each day, 09:00 to 17:00 by default, in the event’s time zone.

Session length

60 or 90 minutes.

Talks per session

From 1 to 12 — six 15-minute talks fill a 90-minute session.

Each accepted abstract is already a presentation, marked oral or poster. The program screen shows how many are accepted, how many are still unscheduled, and how many sessions and tracks you have. Orals go into talk sessions; posters go into poster sessions. Switch a presentation from oral to poster and it leaves its talk session so it can be placed with the posters — it is never left in the wrong kind of session.

Choose “Build program with AI” and AI proposes sessions using your tracks, presentation types, rooms and author conflicts. A fixed rule can propose one too. Either way the result is a draft: you read it, change it or discard it, and nothing reaches your agenda until you apply it. Presentations the proposal could not fit are listed, not dropped.

Prefer to do it by hand? Create sessions yourself and place presentations one by one, in the order you want.

Every proposal — from AI, from the rule, or edited by you — is checked before it can be applied, and each problem comes back as a plain sentence:

• No room holds two sessions at the same time.
• Every session sits inside a configured day and its hours, in the event’s time zone.
• No presenting author is in two overlapping sessions. Authors are matched by name and, where given, email address.
• Orals only in talk sessions, posters only in poster sessions.
• Each presentation appears once, only if it is accepted, and never more talks in a session than you allowed.

Applying a program creates ordinary sessions in your event’s agenda — with track, room and time — alongside anything you created by hand, such as keynotes and breaks. That agenda is what your conference website shows as the schedule, what the conference app shows attendees, what session check-in scans against and what CME credits are counted from. There is no second schedule to keep in step.

If a presentation stops being accepted — it is withdrawn, or reopened for review — it is taken out of its session automatically, and the session itself stays.

How to build a conference program covers the decisions behind the frame — how long talks should be, where posters go, when to publish. Once the program is set, the abstract book can be ordered the same way.