Internal company events, run by your own team: town halls, kickoffs and offsites.

WebMobi is self-service software for running an event from the invitation to the attendance report. For an internal event that means three things: an event employees can open but the public is not shown, a programme that lives in one place and appears on the event page and in the app, and a door that records who came.

This page is for the internal-communications, people and sales-operations teams who run their own company’s events — the quarterly town hall, the annual sales kickoff, the leadership offsite, the regional roadshow. If you are choosing one platform for a whole organization’s event programme, start with enterprise event management instead.

The town hall

Large, short and mostly one session. The work is getting everyone registered and through the door quickly. Either send employees the registration link — each one receives a QR code by email once emails are switched on for the event — or import the list and check people in by name. Two or three phones at the entrance, plus a walk-in desk for anyone who did not register, keep the queue moving. Afterwards, Export List shows every registered employee with Attended (Yes or No).

The sales kickoff

Two or three days, a main stage and breakouts by region or product line. Build the agenda as sessions with tracks and rooms, link each presenter to their sessions, and put a phone at each breakout door, so the session report shows who actually attended the enablement sessions rather than who said they would.

The offsite

Small, invite-only and heavy on logistics. The registration form asks for dietary requirements alongside name, email, phone and company, and the agenda in the app becomes the one place the schedule lives when it changes on the second morning. At a remote venue, the app keeps scanning badges without a signal and sends the check-ins when it reconnects.

Most companies already have the list in a spreadsheet from HR. The attendee import takes .csv or .xlsx files of up to 5,000 rows. You map your columns to WebMobi’s — first name, last name and email are required; company, job title, phone and an external ID such as an employee number are optional — and the import shows valid rows, warnings and errors before anything is written. Every imported employee gets a registration and a QR code.

• An import adds and updates; it never removes anyone. Leavers and cancellations are handled on screen, one at a time.
• Employees already registered with the same email are skipped rather than duplicated.
• The import sends no email. If employees need their QR code before the day, have them register through the event link with emails switched on.
• A new event stays silent until someone turns its emails on, so setting up can never mail the whole company by accident.

Internal events are rarely one person’s job. Your organization’s owners and admins can manage every event; anyone else is added to a particular event with the permissions you tick on its Team page. Teammates made admins of an event can edit its speakers, sessions, sponsors and exhibitors — not only the person who created it.

Every change to sessions, speakers and registrations is kept in the event’s History with the value before and after, readable only by the people who manage the event — useful when the agenda has been edited by four people in the last week.