Template

Conference abstract submission form template

What should a conference abstract submission form include?

A conference abstract submission form should collect the title, the abstract text within a stated word limit, the submitting author’s name and email, co-authors with their affiliations, the submission type (for example oral, poster, workshop or case study), a track, keywords and the author’s presentation preference — and it should give every submission a reference number.

This is the form WebMobi generates for a call for abstracts, field for field — so you can use it anywhere, print it for a committee meeting, or create it in WebMobi as it stands.

Preview: the form authors see

A preview only — it does not submit anything.

Download the template

Free to use and adapt. Would rather not build it by hand? Create this in WebMobi →

Every field, its rule and its help text

Abstract submission form fields
Field	Type	Rule	Limit	Help text for authors
Title	Short text	Always required	Up to 300 characters	The title of your work. Do not include author names.
Submission type	Single choice	Always required	One of the types the call offers	Oral presentation, Poster, Workshop, Case study or Other.
Abstract	Long text	Always required	Up to the call’s word limit (300 words by default)	Words are counted as text separated by spaces. If review is double-blind, leave out names, institutions and identifying self-references.
Your name	Short text	Always required	Up to 200 characters	You are the submitting author and are listed first.
Your email	Email	Always required	—	Where the organizers will contact you about this submission.
Affiliation (every author)	Short text	Organizer’s choice — required by default	Up to 300 characters each	Department, institution, city and country.
Presenting	Checkbox per author	Optional	—	Tick for the author who will present the work.
Co-authors	Repeating group: name, affiliation, email	Organizer’s choice — optional by default	Up to 10 by default (the call can allow up to 30, or none)	Add co-authors in the order they should appear.
Co-author email	Email per co-author	Organizer’s choice — optional by default	—	Used only by the organizers.
Track	Single choice	Organizer’s choice — off by default	One of the call’s tracks	The track that fits your work best. The committee may move it.
Keywords	List	Organizer’s choice — optional by default	Up to 10, each up to 50 characters	A few specific terms that help reviewers and readers find the work.
Presentation preference	Single choice	Organizer’s choice — optional by default	Oral, Poster or Either	Your preference. The committee makes the final assignment.

Why each field earns its place

Title and abstract: What reviewers score and what the abstract book prints.
Affiliations: What conflict-of-interest checks compare, and what the abstract book numbers.
Track and keywords: What reviewer assignment matches on, and what the program groups by.
Presentation preference: What the committee weighs when deciding between an oral slot and a poster.
Presenting: Tells the organizers who will be in the room.

Everything else is a question authors must answer and you must store. If a field is not used by review, the program or the book, leave it out.

Adapting it to your call

Set the word limit in the guidelines and in the abstract field’s help text — they must say the same number.
Decide for each optional field whether it is off, optional or required. Required affiliations are the sensible default when reviewers are checked for conflicts.
Turn the track field on only if you have tracks, and list them in the call.
For double-blind review, keep the instruction in the abstract field’s help text, where authors read it while writing.
Put deadlines, eligibility and what happens after review in the guidelines above the form, not in the fields.

Writing the rest of the call is covered in how to create a call for abstracts. To check an abstract against a limit before submitting, use the abstract word count checker.

Create this form in WebMobi

In WebMobi this form is not built by hand: switch on Abstracts for your event, choose the submission types, the word limit and which optional fields to use, and the form appears on your conference website under “Call for abstracts”. Each submission is checked against those rules and receives a reference number. See abstract submission software.

Frequently asked questions

Can I use this template with a different form tool?

Yes. The CSV lists every field with its type, rule, limit and help text, and the Word and Markdown versions print as a form.

Why is there no file upload field?

The template mirrors WebMobi’s form, which collects structured text. Full papers and posters are best requested from accepted authors, with their own deadline.

How many co-authors should the form allow?

Enough for your field’s usual author lists. WebMobi’s form allows 10 by default and can be set anywhere from none to 30.

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