Conference app: the program on every attendee’s phone, and check-in that keeps going offline.
With WebMobi you build the conference once — sessions, rooms, speakers and exhibitors — and attendees open it in the WebMobi app on iPhone and Android. Your team registers people and checks them in at the door and into individual sessions with the same app or a browser, and in the app keeps going when the venue Wi-Fi does not.
iPhone and Android · one agenda for the event page and the app · offline check-in in the app · who attended each session, exported
What a WebMobi conference app is
A conference app puts the program on attendees’ phones: what is on, when, in which room and with whom, and who is exhibiting where. On WebMobi it is the attendee side of WebMobi Event App Builder. You set the conference up yourself on events.webmobi.com and publish it; attendees open it in the WebMobi app, listed as “WebMobi: Event App Builder” on the App Store and Google Play, and your event page on the web shows the same program.
It is built for conference organizers, associations and event teams who also have to run the doors. The same platform handles registration, every attendee’s QR code, check-in at the entrance and at session rooms, and the record of who attended what — so the app attendees use and the list your staff check people in from are one list, not two systems to reconcile after the event.
The next step is to create your event — or book a demo and look at pricing first.
WebMobi Event App Builder · Build and launch your event app yourself.
WebMobi Event App Builder is a self-service event app builder that helps conference organizers, associations, agencies and event teams create and launch branded event apps — with registration, check-in (including offline check-in and walk-ins), session attendance, agenda, speakers and exhibitors in one platform.
What attendees see
The agenda
Every session you add — its title, description, start and end time, track and room — is the agenda in the app and on your event page. Rooms, halls and stages are set up once as locations within the venue, and each session names its speakers. You build the agenda once; there is no second copy to keep in step, so a session that moves room at eight in the morning moves everywhere when your team changes it.
Speakers
Each speaker has one profile — name, title, company, bio, photo and links — attached to the sessions they speak in. Attendees see speakers on the event page and in the app, and never their email address; your team sees that in the dashboard. Speakers you import show on the event page even before you put them on a session, which helps when the program is announced in stages.
Exhibitors and sponsors
Exhibitors are listed in a directory with their company name, category and booth number, and optionally a booth location such as “Hall A — Section 1”, a description, a website and a logo; featured exhibitors come first. On the event page attendees can search the directory and filter it by category, and the same exhibitors appear in the WebMobi app. Sponsors are listed with their logos and their own pages, under tier names you write yourself — “Government partner”, “Media partner” — in the display order you choose, so headline partners sit first whatever their tier.
Their QR code, and your branding
Every registration gets its own QR code, which is what an attendee shows at the entrance and at session rooms. On paid plans attendees see your event’s branded experience in the app; on other plans they see the standard WebMobi layout. Attendees get the app from the App Store or Google Play.
What your team does to set it up
This is the order an organizer follows. Every step is something you do yourself, without an implementation project.
- Create the event. Use the short form, or upload a workbook whose Event Info sheet sets the title, the web address, the dates and the time zone.
- Build the program. Add sessions, speakers, rooms, sponsors and exhibitors one at a time, or import them from spreadsheets. Headings such as first_name and company_name are recognised, and a speaker_names or speaker_emails column links each session to speakers already on the event. An import adds and updates; it never deletes.
- Open registration. People register on your own event page, with the ticket types you set up. Add people by hand or import your list; each registration gets its QR code. If tickets are sold on another site, paste that link and the event’s button sends people there.
- Add your team. Owners and admins of your organization can manage every event in it, and teammates you make admins can edit speakers, sessions, sponsors and exhibitors — not only the person who created the event.
- Rehearse. Run the whole thing on a test event, whose registrations and check-ins never count, then go live when you are ready. A new event sends no email until you switch emails on, so setting up can never mail anyone.
- Publish. Your event page goes live at the web address you chose. Change it later in Settings and everyone holding the old link still arrives.
Every change to the program is recorded in the event’s History — what changed, when and where it came from — so on a team of several people you can see who moved the keynote.
Event day: the doors and the session rooms
A conference app earns its keep at the door. Staff check people in by scanning their QR code, by finding them by name, or by adding a walk-in who never registered and checking them in in one step — on the web check-in page or in the WebMobi app.
In the app, check-in keeps going without a connection. Each phone saves the attendee list before the doors open, keeps every check-in with the time it was made at the desk, and sends them when the connection returns; someone checked in on two phones is counted once. The Check-In page shows when each phone last synced, so you know whether a device may still be holding check-ins.
For sessions, staff pick the session they are scanning into — on the web or right in the app — and scan people in, out, or both. Afterwards, Analytics shows who attended each session and downloads it as a spreadsheet, with times in your event’s time zone. Session check-in is separate from arriving at the venue, so a session’s list shows who was in that room, which is what continuing-education records and sponsor reports ask for.
Every check-in is on the record in History: who was let in, by which staff member, on which device, and whether it was taken offline.
Each part of check-in has its own page with the detail an operations lead will ask about:
- Event check-in — the whole picture, from the first scan to the exports.
- Offline event check-in — what keeps working without Wi-Fi, and how phones sync.
- Session check-in — scanning into sessions and exporting who attended.
- Walk-in registration and QR code check-in — the people who are not on the list, and what each code contains.
Questions to put to any conference app vendor
Most conference apps look alike in a demo. These are the questions that separate them once the conference is real, with how WebMobi answers each one.
- Who updates the program on the day? If a room changes at eight in the morning, your team should change it once and see it in the app and on the event page. In WebMobi the organizer does, from the dashboard, and History shows who changed what.
- What happens at the door when the Wi-Fi fails? Ask to see check-in in airplane mode on two phones, then the sync. In WebMobi it works in the app; the web check-in page needs a connection.
- Can you prove who attended each session? Ask for the export, not a dashboard screenshot, and check its time zone. WebMobi’s is a spreadsheet of names per session, in your event’s time zone.
- Whose app is it? Some vendors publish a store listing under your name; others run your event inside their own app. In WebMobi your event runs inside the WebMobi app. Ask each vendor which, and whether branding costs extra.
- What is priced per event, and what per year? And which capabilities are add-ons? Our event app pricing guide covers what drives the cost.
- What is not included? Ask for it in writing. Ours is in the section below.
For a longer list to send to a shortlist, use the event app RFP questions, and for how vendors compare on what they publish, see the best conference apps for 2026.
What it costs
WebMobi prices by participants — the people who register — not by app downloads, speakers or exhibitors. The Free plan includes 50 participants a year. A single conference can be bought as a one-off event pass: Event Professional, for a conference or a trade show, is $999 for up to 999 participants. A single event uses the whole platform, nothing renews afterwards, and its participants add to any plan you already hold. For a thousand people or more, the Enterprise pass is priced with you.
Every plan and pass is on the pricing page. If you would rather talk it through for a specific conference, book a demo.
What it does not do
Written down here so you find out now, not on event day.
Your conference runs inside the WebMobi app
Attendees use the WebMobi app from the App Store and Google Play. An app under your organization’s own name is not part of the self-service product; ask us before you plan around one.
The branded attendee experience depends on your plan
On paid plans attendees see your event’s branded experience in the app. On other plans they see the standard WebMobi layout.
Offline check-in is in the app, not the browser
The web check-in page needs a connection. Its Offline badge only shows that the connection dropped; it does not save check-ins.
No ticket payments
WebMobi does not collect ticket money. For a paid conference, sell tickets on the ticketing site you already use and paste its link into the event. People who bought elsewhere are not synced back — import them before the doors open.
Attendee networking is not switched on
WebMobi networking is in private beta and is not enabled by default. Request activation at /contact-sales or support@webmobi.com.
Not offered today
Exhibitor lead retrieval, badge design or printing, live streaming and hybrid sessions, live polls and Q&A, and push notifications to attendees’ phones.
Imports never delete
An import adds and updates. To remove a session, speaker or exhibitor, delete it on its own page — taking the row out of your spreadsheet does not remove it.
Read the step-by-step guides
The screens, labels and checks for each step are in the product guide on events.webmobi.com.
Build the program
Sessions, speakers and sponsors — by hand or by spreadsheet, and what an import never does.
Tickets and registration
Ticket types, adding people by hand, and importing an attendee list.
Publish your event
The publishing checklist and your public event address.
Check-in with or without a QR code, walk-ins, and working offline
Which way to check someone in, preparing phones, and what each phone shows with no signal.
Session check-in, attendance and the analytics report
Recording who attended each session on the web and in the app, re-entry, and the attendance export.
Prepare check-in staff phones
A per-phone checklist: account, app version, the saved list and sessions, an airplane-mode test.
What each plan includes is on the pricing page.
FAQ
What does a WebMobi conference app include?
Your agenda, speakers and exhibitors in the WebMobi app on iPhone and Android, with the same program on your event page. For your team, the same platform runs registration, a QR code for every attendee, check-in at the door and at session rooms, and a record of who attended each session.
Is my conference a separate app in the App Store under our name?
Not by default. Your conference runs inside the WebMobi app, listed as “WebMobi: Event App Builder” on the App Store and Google Play, and on paid plans attendees see your event’s branded experience there. An app published under your organization’s own name is not part of the self-service product — ask us before you plan around one.
Do I have to keep the agenda up to date in two places?
No. Sessions you add on the event’s Sessions page are the agenda on your public event page and in the WebMobi app. Change a session once and both show the change.
Can we bring the program in from spreadsheets?
Yes. Sessions, speakers, sponsors, exhibitors and attendees can be imported from .xlsx, .xls or .csv files. An import adds and updates but never deletes, so a mis-saved file cannot wipe your agenda. Import speakers before sessions so each session row can link them.
Does check-in work if the venue Wi-Fi fails?
Yes, in the WebMobi app. Each phone saves the attendee list before the doors open, keeps checking people in without a connection, and sends the check-ins when the connection returns, with the time they were made at the desk. The web check-in page needs a connection.
Can we see who attended each session?
Yes. Staff pick the session they are scanning into, on the web or in the app, and scan people in, out or both. Analytics then lists who attended each session and downloads it as a spreadsheet, with times in your event’s time zone.
Can exhibitors scan attendees’ badges to collect leads?
No. WebMobi does not offer lead retrieval. Exhibitors are listed in the directory with their booth, but they cannot scan attendees’ QR codes or download who visited them. Attendee QR codes are scanned by your own check-in staff.
Can attendees pay for their tickets through the app?
No. WebMobi does not collect ticket payments. For a paid conference, sell tickets on the ticketing site you already use and paste that link into the event; its button then sends people there. Import the people who bought tickets so your staff can check them in.
How much does a conference app on WebMobi cost?
Pricing counts participants, the people who register. The Free plan includes 50 participants a year, and one conference can be bought as a one-off event pass: Event Professional is $999 for up to 999 participants. Every plan and pass is on the pricing page.
Put your conference in your attendees’ pockets.
Create your event, bring in your program from spreadsheets, rehearse check-in on a test event — then publish it to your attendees.