Template
Book of abstracts template
What goes in a book of abstracts template?
A book of abstracts template fixes the structure every entry follows: a title page, a short note on how to read an entry, a table of contents by track or session, then one entry per accepted abstract with its reference, title, authors with numbered affiliations, the abstract text and keywords, and an author index at the back.
A book of abstracts is read by scanning: readers look for a track, an author or a reference. This template fixes the parts and the entry layout so every entry can be scanned the same way.
Download the template
Free to use and adapt. Would rather not build it by hand? Create this in WebMobi →
The parts of the book
| Part | What it contains |
|---|---|
| Title page | Conference name, “Book of Abstracts”, dates, venue and city, and the organizing society. |
| Committees | The scientific or program committee and the organizing committee. |
| How to read an entry | One short paragraph explaining the reference, the presentation type and the affiliation numbers. |
| Contents | Tracks or sessions in program order, with page numbers. |
| Entries | One entry per accepted abstract, grouped under its track, in the same format every time. |
| Author index | Every author, alphabetically, with the references of their abstracts. |
The entry layout
Line 1
Reference and presentation type — for example “ABS-0001 · Oral presentation”
Line 2
Title
Line 3
Authors, each followed by a superscript affiliation number; presenting author marked
Line 4
Numbered affiliations: department, institution, city, country
Line 5
Abstract text
Line 6
Keywords
Filling it in with Word
- Tracks use the Heading 1 style and entries use Heading 2, so Word can build the table of contents from them (References → Table of Contents) once the entries are in.
- Write affiliation numbers as superscript and number institutions in the order they first appear in the entry.
- Mark the presenting author the same way throughout — the template uses an asterisk.
- Build the author index last, from the final list, so a late withdrawal does not leave a reference that points nowhere.
Or generate it
If your abstracts were reviewed in WebMobi, the book does not need to be typed at all. The abstract book module generates it from the accepted, published abstracts — ordered by track, presentation type or title, with a table of contents and numbered affiliations — as a PDF and as a page on your conference website. It does not include an author index; keep this template for that part if you print one. See abstract book software and how to create a conference abstract book.
Frequently asked questions
Word or Markdown?
Word if the book will be laid out and printed by hand. Markdown if it will be converted by another tool or kept in version control. Both contain the same structure.
Should the book include the session and time of each presentation?
It helps readers at the meeting, but only once the program is final. If the book goes out earlier, leave sessions out rather than print times that change.
Is an author index necessary?
In print, yes — it is how readers find a colleague’s work. On a website, search does the same job.
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