How to create an event website
What the page has to answer, the decisions to make before you publish, and the exact steps in WebMobi — from a three-field draft to a page people can find.
The short answer
An event website is one page that answers when, where, what happens and how to attend — at an address you can share. To create one you need the event’s details, somewhere to host the page, and a way for people to sign up or buy a ticket.
WebMobi Event Website Builder is a self-service event website builder that helps individuals and event organizers create and publish an event website, share it anywhere, take registrations, and get discovered through WebMobi’s event discovery.
With WebMobi the steps are: create the event, add what people need to know, decide how people sign up, check it privately, publish, then share it and list it where people look for events. Each step is below, with the name of the screen you use.
What an event website should include
Eight things, why each matters, and where it goes in WebMobi.
| Include | Why | In WebMobi |
|---|---|---|
| A clear name and one-line description | It is what shows when the link is shared and what search engines read first. | The event title and description, both on the publish checklist. |
| Date, time and place | The first three things anyone checks — and the ones most often wrong on a social post. | Start date and time and location are asked for when you create the event; the page shows a “Starts in N days” countdown and a “Get directions” link. |
| The agenda | For anything longer than an hour, people decide whether to come from the programme. | Sessions with times on the Sessions page; the event page shows them and links to a full schedule. |
| Who is speaking | Names and faces are often the reason to attend. | Speakers with bio and headshot. They show on the page even before you assign them to a session, and their email addresses are never shown. |
| Rooms inside the venue | At a multi-room event people need to know where each session is. | The Locations page holds the rooms, halls and stages inside your venue. |
| Sponsors and partners | Partners expect to be seen, in the order you agreed. | Sponsors with logos and your own tier names, in the display order you set. |
| How to attend | A page with no next step loses the visitor who was ready to come. | One button: register on the page, or go to your ticketing site. See “Decide how people sign up” below. |
| An address worth sharing | Short, readable, and not changing after you have printed it. | You choose the address; if you change it after publishing, the old one keeps forwarding. |
Step by step in WebMobi
1. Create the event
Sign up on events.webmobi.com and open the quick form. It asks for the event name, the start date and time (the end defaults to two hours later, and you can change it) and the location, then saves a draft and opens the editor. Nothing is public yet. Guide: create your first event.
2. Write the description
Lead with who it is for and what they will leave with, then the practical details. Keep the first sentence usable on its own — it is the part people see when the link is shared.
3. Add the programme
Each event has its own Sessions, Speakers, Sponsors, Exhibitors and Locations pages, and each has an Add dialog and an Import button for a spreadsheet (.xlsx, .xls or .csv). Three rules save a lot of re-work:
- Import speakers before sessions. A session row links people who are already on the event; it never creates them.
- Sessions are matched by title and start time, so a changed time in the file becomes a second session. Move sessions on the Sessions page instead. Speakers are matched by email.
- An import only adds and updates. It never removes anything — delete a session or speaker on its own page.
4. Decide how people sign up
This is a separate decision from building the page, made in the event’s Settings. Pick one:
- Register on your page. People register with you and you keep the list; you can also add people by hand.
- Send them to your ticketing site. Paste its address into “External ticketing link” and the page’s button goes there. Nothing syncs back automatically.
A new event sends no email until you turn on “Send emails for this event”, so setting up and importing never mails anyone by accident. Guide: tickets and registration.
5. Choose the address and check it privately
The page lives at events.webmobi.com/events/ plus the address you choose in Settings → General → Event URL. If it is already in use you are told and offered an alternative. Before publishing, generate a preview link and send it to a co-organizer or speaker; it expires after a set time.
6. Publish
Open the Publish page. Its checklist — title, description, event date, location and capacity — must be complete before the Publish button turns on, and an in-person event needs a venue. Publishing gives you the public address to copy. Guide: publish.
Sharing it, and getting it found
Put the address wherever your audience already is: your newsletter, messaging groups, social profiles, and a QR code on anything printed. If you later need a better address, change it with Change URL — the old one keeps forwarding, so printed posters still work. Guide: your event URL.
WebMobi adds two ways to be found. Public published events appear on WebMobi’s Discover page; events protected with an access code or set to private do not. And you can submit the event to the WebMobi discovery directory at webmobi.com/list-your-event. If your organization already has a page in the directory, claim it from that page.
The full explanation is in event discovery on WebMobi.
What to know before you start
- The layout is WebMobi’s event page. There is no drag-and-drop designer and no free-form pages.
- The address is on events.webmobi.com; your own domain cannot be pointed at the event page today.
- WebMobi does not take ticket payments. For a paid event, link to the ticketing site you use.
- There are no waitlists, promo codes or refunds in the product.
- Submitting to the discovery directory is not instant, and nothing is streamed — this is a page for an event that happens somewhere.
FAQ
How long does it take to create an event website?
The event itself takes three fields — name, start date and time, location — and is saved as a draft immediately. How long the rest takes depends on your programme: a single workshop is a description and a venue; a conference is an agenda and a speaker list, which you can import from a spreadsheet instead of typing.
Do I need my own domain or hosting?
No. The page is hosted by WebMobi at events.webmobi.com/events/ followed by the address you choose. The other side of that is that you cannot point your own domain at the event page today.
What should an event website include?
At minimum: the name, a one-line description, the date and time, the place with directions, and one clear way to attend. For a longer event add the agenda, the speakers, rooms inside the venue, and your sponsors.
Can I build the agenda from a spreadsheet?
Yes — each page (sessions, speakers, sponsors, exhibitors) has an Import button that takes .xlsx, .xls or .csv. Import speakers before sessions, so the sessions can link to them. Sessions are matched by title and start time, so changing a time in the file creates a second session; move it on the Sessions page instead. An import never deletes anything.
Can I keep the page private until it is ready?
Yes. An event is a draft until you publish it, and you can send a preview link that expires after a set time to anyone who needs to check it first.
Can I take registrations or sell tickets on the page?
Both are optional and separate from publishing the page. People can register with you on the page; or paste the link of a ticketing site you already use and the button sends people there. WebMobi does not take ticket payments itself, so it takes no share of ticket revenue.
How do I get people to find my event?
Share the address everywhere your audience is. On WebMobi, public published events appear on the Discover page, and you can submit the event to the WebMobi discovery directory. Events protected with an access code or set to private are not listed.
Can I change the address after I have shared it?
Yes. Use Change URL in the event’s Settings. The old address keeps working and forwards to the new one, so links already in emails and on posters still arrive.
Start with three fields.
Name, start date and time, location. Add the rest when you have it, and publish when the checklist is done.