Primary CTA
Request Demo → [/contact]
Secondary CTA
View Pricing → [/pricing/events]
Key Trade Show Features
1. Exhibitor Management Portal
Self-service portal for exhibitors
- Exhibitor registration and payment
- Booth selection (interactive floor plan)
- Company profile setup (logo, description, products)
- Staff badge requests (multiple staff per booth)
- Lead capture app access
- Electrical, furniture, and A/V requests
- Shipping and logistics information
Use Case: 200 exhibitors manage their own booth setups
2. Interactive Floor Plans
Visual booth layout and maps
- Drag-and-drop floor plan editor
- Booth size categories (10×10, 10×20, island booths)
- Color-coded availability (sold, reserved, available)
- Exhibitor search on map
- Attendee navigation (directions to booths)
- Sponsorship zones (premium placements)
Use Case: 500-booth exhibition hall with searchable map
3. Lead Capture for Exhibitors
Mobile app for exhibitors to capture leads
- QR code badge scanning
- Lead qualification (hot/warm/cold)
- Custom note-taking
- Product interest tagging
- Real-time lead sync to CRM
- Post-show lead export (CSV, Excel, Salesforce)
Use Case: 200 exhibitors capture 5,000+ leads
Value: Exhibitors measure ROI, increasing renewal rates
4. AI Buyer-Exhibitor Matching
Connect attendees with relevant exhibitors
- Attendee profile analysis (industry, interests, job title)
- Match score calculation (0-100%)
- Personalized exhibitor recommendations
- Meeting scheduler (book exhibitor meetings)
- Mutual interest notifications
Use Case: 1,000 attendees get 10-20 relevant exhibitor suggestions each
ROI: 3× more booth visits vs unguided attendees
5. Session & Conference Programming
Trade shows often include educational sessions
- Keynote presentations
- Product demos (live demos on show floor)
- Panel discussions
- Networking sessions
- Awards ceremonies
Use Case: Hybrid trade show with 50 sessions + 300 exhibitor booths
Trade Show Types
B2B Exhibitions
Business-to-business product showcases
- 200-2,000 exhibitors
- 5,000-50,000 attendees
- Lead capture focus
- Qualified buyer attendees
Example: Manufacturing expo with 500 exhibitors
Consumer Expos
Direct-to-consumer product showcases
- Food & beverage expos
- Home & garden shows
- Auto shows
- Pet expos
Example: Consumer electronics show with 1,000 exhibitors
Professional Trade Shows
Industry-specific exhibitions
- Medical/healthcare
- Technology (CES-style)
- Fashion and apparel
- Construction and building
Example: Medical device exhibition with 300 exhibitors
Exhibitor Packages
Bronze Booth
$1,500 - Standard 10×10 booth
- Exhibitor badge (2 staff)
- Booth listing in directory
- Lead capture app (basic)
- Company profile in app
Silver Booth
$3,000 - Premium 10×20 booth
- Exhibitor badges (4 staff)
- Premium directory placement
- Lead capture app (unlimited)
- Pre-show attendee list access
- Logo on show website
Gold Booth
$6,000 - Island booth + sponsorship
- Exhibitor badges (8 staff)
- Island booth placement
- Sponsored session/demo slot
- Booth traffic analytics
- AI matchmaking (prioritized)
- Logo on mobile app homepage
Pricing for Trade Shows
Compared to Competitors
| Feature | WebMobi | ExhibitDay | EventMobi | |---------|---------|------------|-----------| | Annual Price | $600-$1,999 | $8,000-$25,000 | $20,000-$80,000 | | Transaction Fees | 0% | 0% | 0% | | Lead Capture | ✅ Included | ⚠️ $5,000 extra | ✅ Included | | Floor Plans | ✅ Included | ✅ Included | ⚠️ $10,000 extra | | AI Matchmaking | ✅ Included | ❌ Not available | ❌ Not available | | Mobile App | ✅ $1,499 one-time | ⚠️ $15,000/year | ⚠️ $25,000/year |
Savings: $6,000-$78,000/year vs competitors
Trade Show Workflow
6-12 Months Before
- Planning & Sales
- Create exhibitor prospectus
- Booth sales campaign
- Sponsor package offers
- Venue and date confirmation
3-6 Months Before
- Exhibitor Onboarding
- Exhibitor portal setup
- Booth assignments
- Payment collection
- Exhibitor services (A/V, furniture)
1-3 Months Before
- Attendee Marketing
- Pre-register attendees
- VIP/Buyer invitations
- Email marketing campaigns
- Social media promotions
2-4 Weeks Before
- Finalization
- Floor plan finalization
- Mobile app launch
- Exhibitor badge printing
- Attendee pre-registration close
During Trade Show
- Show Day Execution
- Badge check-in
- Lead capture active
- Session tracking
- Booth traffic analytics
- Real-time updates
After Trade Show
- Post-Show Follow-Up
- Exhibitor lead export
- Attendee thank you emails
- Survey feedback
- ROI reports for exhibitors
- Renewal campaigns (85% renewal rate target)
Case Study: Real Estate Trade Show
Event: Connect ERA - Real Estate Network Annual Expo Size: 150 exhibitors, 500 attendees Challenge: Help exhibitors capture quality leads, improve buyer-seller matching
Solution:
- WebMobi exhibitor portal with booth management
- Lead capture app for all exhibitors
- AI matchmaking (connect real estate buyers with service providers)
- Mobile app with floor plan and exhibitor search
Results:
- 2,000+ leads captured by exhibitors
- 90% exhibitor satisfaction (up from 65%)
- 88% exhibitor renewal rate
- 30% increase in attendee engagement
[Read Full Case Study →]
FAQ
Q: Can exhibitors manage their own booths? A: Yes! Exhibitor portal lets them select booths, pay, upload logos, and request services.
Q: Do exhibitors get a lead capture app? A: Yes! All exhibitors get access to scan attendee badges and capture leads. Unlimited scans.
Q: Can I create custom floor plans? A: Yes! Drag-and-drop floor plan editor. Upload venue CAD files or build from scratch.
Q: How does AI matchmaking work? A: Attendees fill out profiles (industry, interests, needs). AI suggests relevant exhibitors based on match score.
Q: Can exhibitors export leads? A: Yes! CSV, Excel, or direct CRM sync (Salesforce, HubSpot).
Q: What if I have multiple halls or buildings? A: Supported! Create multi-level floor plans with navigation.
Call-to-Action
Run Successful Trade Shows
Exhibitor management. Lead capture. AI matchmaking. Affordable pricing.
👉 Request Demo - See trade show features
👉 View Pricing - $600-$1,999/year
Or Download Trade Show Planning Guide - Free PDF
Last Updated: October 2025 Next Review: Quarterly updates