Primary CTA
Request Demo → [/contact]
Secondary CTA
View Pricing → [/pricing/events]
Key Conference Features
1. Multi-Track Session Management
Handle complex schedules with ease
- 5-10 parallel tracks (keynotes, workshops, panels, breakouts)
- 100-500 session scheduling
- Room assignments and capacity management
- Session conflict detection
- Speaker and moderator assignments
- Session timing optimization (15/30/45/60/90 min slots)
Use Case: 3-day tech conference with 250 sessions across 8 tracks
2. Speaker Management
Streamline speaker coordination
- Call for papers/proposals
- Abstract submission and review
- Speaker acceptance/rejection
- Speaker portal (upload bio, photo, presentation)
- Session assignments
- Speaker travel and accommodation tracking
- Speaker dinner/VIP event management
Use Case: 100 speakers across 200 sessions
3. Attendee Networking
Facilitate meaningful connections
- AI-powered attendee matchmaking (job title, interests, goals)
- Direct messaging (1-on-1 and group chats)
- Meeting scheduler (book 15/30/60 min meetings)
- Business card exchange (QR code scan)
- Attendee directory with profiles
- Networking sessions and speed networking
Use Case: 500 attendees make 2,000+ connections via AI matchmaking
4. Mobile Conference App
Essential for multi-day conferences
- Native iOS/Android app (white-label available)
- Full agenda with session descriptions
- Personal schedule builder
- Session check-in (QR codes)
- Real-time updates and push notifications
- Offline mode (works without internet)
- Exhibitor directory and maps
- Speaker bios and presentations
Adoption Rate: 85-95% of attendees download app
5. Sponsor & Exhibitor Management
Maximize sponsor value
- Sponsor tiers (Platinum, Gold, Silver, Bronze)
- Booth assignments and floor plan
- Lead capture app for sponsors
- Booth visit tracking
- Logo placement (app, website, badges)
- Sponsor analytics (leads captured, booth visits)
- Post-event ROI reports
Use Case: 30 sponsors, 500+ leads captured
Conference Types We Support
Academic Conferences
- Research paper presentations
- Poster sessions
- Keynote lectures
- Panel discussions
- Student sessions
- Continuing education credits
Example: Medical conference with 200 research papers
Technology Conferences
- Product demos
- Hackathons
- Workshops
- Networking sessions
- Startup pitches
Example: Developer conference with 1,000 attendees
Corporate Conferences
- Annual sales kickoff
- Partner summits
- Customer conferences
- Training programs
Example: SaaS company user conference with 800 customers
Association Conferences
- Annual member meetings
- Professional development
- Certification programs
- Networking events
Example: Professional association annual conference with 2,000 members
Pricing for Conferences
Compared to Competitors
| Feature | WebMobi | Cvent | Whova | |---------|---------|-------|-------| | Annual Price | $300-$999 | $15,000-$50,000 | $5,000-$15,000 | | Transaction Fees | 0% | 0% | 2-3% | | Mobile App | ✅ $1,499 one-time | ⚠️ $25,000/year | ✅ $3,000-$8,000 | | Multi-Track | ✅ Unlimited | ✅ Yes | ✅ Yes | | AI Networking | ✅ Included | ❌ Not available | ⚠️ Basic only | | Session Recommendations | ✅ AI-powered | ❌ Manual | ⚠️ Rule-based |
Savings: $4,000-$49,000/year vs competitors
Conference Workflow
6-12 Months Before
- Setup & Launch
- Create conference website
- Set up registration tiers (early bird, regular, late, student)
- Configure speaker submission portal
- Design sponsorship packages
3-6 Months Before
- Speaker & Content
- Review paper/session submissions
- Accept/reject speakers
- Build conference agenda
- Assign sessions to tracks and rooms
1-3 Months Before
- Marketing & Registration
- Email campaigns to target audience
- Social media promotion
- Early bird deadline reminders
- Hotel and travel information
2-4 Weeks Before
- Finalization
- Finalize session schedule
- Print badges and signage
- Sponsor logo placement
- Mobile app launch
- Speaker final reminders
During Conference
- Execution
- QR code check-in at entry
- Session check-in tracking
- Real-time schedule updates
- Attendee networking
- Sponsor lead capture
- Live polls and Q&A
After Conference
- Follow-Up & Analysis
- Send thank you emails
- Session recordings (if applicable)
- Certificates of attendance
- Survey for feedback
- Analytics reports for stakeholders
- Sponsor ROI reports
Case Study: Tribeca Film Festival
Event: Annual film festival with 2,000 attendees Challenge: Manage 100+ film screenings, networking for movie enthusiasts
Solution:
- WebMobi mobile app with full schedule
- AI networking for film buff connections
- Session check-in tracking
- Offline mode for low-signal venues
Results:
- 80% mobile app adoption
- 1,500+ networking connections made
- 95% session attendance accuracy
- 4.7/5 attendee satisfaction
[Read Full Case Study →]
FAQ
Q: Can I manage 100+ sessions across multiple tracks? A: Yes! Unlimited sessions and tracks. Intelligent scheduling prevents conflicts.
Q: Do attendees get personalized agendas? A: Yes! AI recommends sessions based on their interests, job title, and goals.
Q: Can sponsors capture leads? A: Yes! Sponsors get lead capture app (QR code scanning) included free.
Q: What if my conference is hybrid (in-person + virtual)? A: We support hybrid! Integrate Zoom/Teams for virtual attendees. See Hybrid Events →
Q: How much does the mobile app cost? A: White-label mobile apps (iOS + Android) are $1,499 one-time + $199/year maintenance.
Q: Can I issue CE/CME credits? A: Yes! Automatically track session attendance and issue certificates with credit hours.
Call-to-Action
Ready to Run Your Best Conference?
Multi-track scheduling. AI networking. Mobile app. Affordable pricing.
👉 Request Demo - See conference features
👉 View Pricing - $300-$999/year
Or Download Conference Planning Guide - Free PDF
Last Updated: October 2025 Next Review: Quarterly updates