How to choose the Perfect webMOBI Plan for Your Event

Selecting the right event management platform can make the difference between a good event and a great one. This guide walks event organizers through selecting appropriate webMOBI packages by evaluating event dimensions and budget requirements.

Whether you're planning an intimate team meeting or a massive international conference, there's a webMOBI plan designed for your needs.

Understanding Your Event Needs

Before diving into specific plans, assess your event across these dimensions:

Event Size:

• Expected attendee count
• Number of sessions and tracks
• Venue size and complexity
• Speaker and exhibitor count

Feature Requirements:

• Essential features you must have
• Nice-to-have features
• Integration needs
• Custom branding requirements

Budget Constraints:

• Total event budget
• Technology allocation
• Per-attendee cost targets
• ROI expectations

Support Needs:

• Technical expertise on your team
• Support availability requirements
• Account management needs
• Training requirements

With this information in hand, you can make an informed decision about which plan best fits your needs.

webMOBI Plan Overview

Basic Plan: Perfect for Getting Started

Pricing: $2 per unique user Ideal for:

• Smaller gatherings up to 200 attendees
• Organizations new to event apps
• Budget-conscious event planners
• Single-event needs
• Internal company meetings
• Training sessions
• Team building events

This entry-level option provides complete app customization and essential engagement features without breaking the budget.

Core Features: Complete App Customization

• Custom color schemes matching your brand
• Logo placement throughout the app
• Branded splash screens
• Customized icons
• Personalized layouts

Unlimited Audience Q&A Functionality

• Anonymous or attributed questions
• Question moderation
• Upvoting popular questions
• Real-time speaker notifications
• Question archiving

Polls and Quizzes

• Multiple question types
• Real-time results
• Anonymous or identified responses
• Export capabilities
• Quiz leaderboards

Analytics Tracking

• Attendee engagement metrics
• Session attendance tracking
• Poll and quiz participation
• App usage statistics
• Download reports

Presentation Modes

• 40+ professional themes for content delivery
• Customizable slide templates
• Speaker notes support
• Remote presentation control

Best For:

Small to mid-size events where the $2 per user pricing provides excellent value and predictable costs.

Engage Plan: Enhanced Capabilities for Growing Events

Pricing: $1,599 annually Capacity: 500+ participants Ideal for:

• Mid-size conferences
• Annual meetings
• Professional association events
• Multi-day seminars
• Regional conferences
• Corporate events
• Educational symposiums

This mid-tier solution expands capabilities with data management, moderation tools, and enhanced support.

Everything in Basic, Plus: Data Export Functionality

• CSV export of all attendee data
• Poll and quiz results download
• Q&A archives
• Analytics reports
• Custom data exports

Moderation Tools

• Q&A moderation queue
• Chat message filtering
• Content approval workflows
• User management
• Spam prevention

Privacy Controls

• Attendee visibility settings
• Communication preferences
• Data sharing options
• GDPR compliance tools
• Privacy policy management

Dual-Channel Support

• Email support with priority response
• Chat support during business hours
• Technical assistance
• Best practices guidance
• Troubleshooting help

Enhanced Analytics

• Deeper engagement insights
• Comparative reports
• Trend analysis
• Custom dashboards

Best For:

Organizations hosting regular events who need professional features and dedicated support without enterprise-level investment.

Premium Plan: Professional Events Elevated

Pricing: $3,499 yearly Capacity: Up to 1,000 attendees Ideal for:

• Large conferences
• Trade shows
• International events
• Customer conferences
• Product launches
• Industry summits
• Major corporate events

Accommodating up to 1,000 attendees, the premium tier adds branded applications with customized icons and splash screens, phone support access, and dedicated account management.

Everything in Engage, Plus: Branded Applications

• Customized app icons appearing on attendee devices
• Custom splash screens with your branding
• White-label options removing webMOBI branding
• App store presence in your name
• Custom app names

Phone Support Access

• Direct phone line to support team
• Real-time problem resolution
• Technical troubleshooting
• Event day emergency support
• Extended support hours

Dedicated Account Management

• Personal account manager
• Strategic planning assistance
• Best practices consultation
• Regular check-in calls
• Proactive recommendations

Advanced Features

• Priority feature requests
• Beta feature access
• Custom integrations
• Advanced reporting
• API access

White-Glove Service

• Event planning consultation
• Technical setup assistance
• Staff training sessions
• Launch support
• Post-event analysis

Best For:

Large organizations hosting significant events where brand consistency, premium support, and dedicated attention are essential.

Enterprise Solution: Unlimited Possibilities

Pricing: Custom (contact sales) Capacity: 1,000+ attendees, no upper limit Ideal for:

• Global conferences
• Multi-site events
• Fortune 500 companies
• Government organizations
• International associations
• Festival-scale events
• Ongoing event programs

For larger conferences and global events exceeding standard plan capacity, custom arrangements with personalized features are available.

Everything in Premium, Plus: Unlimited Scale

• No attendee limits
• Multiple simultaneous events
• Multi-organization support
• White-label reseller options

Custom Features

• Bespoke development
• Unique integrations
• Specialized functionality
• Custom workflows
• Proprietary features

Enterprise Support

• 24/7 phone support
• Dedicated support team
• On-site support options
• SLA guarantees
• Emergency response team

Advanced Security

• Custom security requirements
• Single Sign-On (SSO)
• Advanced encryption
• Compliance certifications
• Penetration testing

Strategic Partnership

• Executive sponsors
• Quarterly business reviews
• Roadmap influence
• Co-marketing opportunities
• Reference opportunities

Best For:

Organizations with complex requirements, massive scale, or specialized needs that exceed standard plan capabilities.

Features Shared Across All Tiers

No matter which plan you choose, you get access to webMOBI's core engagement tools:

Live Polling

• Real-time audience participation
• Multiple question formats
• Instant result visualization
• Anonymous or identified responses

Attendee CRM

• Complete attendee profiles
• Communication history
• Engagement tracking
• Segmentation capabilities

Badge Printing

• On-demand badge creation
• QR code integration
• Custom badge designs
• Check-in integration

Leaderboards

• Gamification elements
• Point tracking
• Competitive engagement
• Prize management

Venue Mapping

• Interactive floor plans
• Wayfinding assistance
• Booth/room locations
• Navigation guidance

Live Q&A

• Real-time questions
• Moderation options
• Upvoting functionality
• Speaker integration

These fundamental features ensure every event benefits from professional engagement tools regardless of plan tier.

Decision Framework

Choose Basic if you:

• Have under 200 attendees
• Need essential engagement features
• Prefer per-user pricing
• Host occasional events
• Want to test the platform

Choose Engage if you:

• Expect 200-500 attendees
• Need data export and moderation
• Want email/chat support
• Host regular events
• Require enhanced analytics

Choose Premium if you:

• Expect 500-1,000 attendees
• Need custom branding throughout
• Want phone support and account management
• Host high-profile events
• Require white-glove service

Choose Enterprise if you:

• Expect 1,000+ attendees
• Need custom features or integrations
• Require 24/7 support
• Have complex security requirements
• Want strategic partnership

Making Your Decision

Consider these questions:

1. What's your confirmed attendee count? (Be realistic, include growth buffer)
2. Which features are must-haves vs. nice-to-haves?
3. What's your total event technology budget?
4. What level of support does your team need?
5. How important is custom branding to your organization?
6. Do you need custom integrations or features?

Conclusion

The article emphasizes matching plan selection to specific event scale, budget constraints, and feature requirements for optimal event outcomes.

webMOBI's tiered approach ensures organizations of all sizes can access professional event technology at appropriate price points. Whether you're hosting your first small meeting or your tenth international conference, there's a plan that fits.

The key is honest assessment of your needs, realistic evaluation of your budget, and understanding which features will truly enhance your event's success.

Next Steps

Ready to choose your plan?

1. Review pricing details at webmobi.com/pricing
2. Start a free trial to experience features firsthand
3. Schedule a consultation with our sales team
4. Request a custom demo for your specific needs
5. Read case studies from similar organizations

Don't let platform selection stress you out—webMOBI's flexible plans and expert team make it easy to find the perfect fit for your event.

--- Need help deciding? Contact our sales team for a personalized recommendation based on your specific event requirements.